Governance Online meetings are a great method to make decisions that impact the entire company. However, they’re not a substitute for face-to face meetings. Shareholders and members of the board of directors must be physically present for decisions that are legally binding.
Virtual meetings should be conducted in a manner that is as similar to the experience of a face-to-face meeting as possible. Participants should be prepared for the meeting, study the materials in advance and be punctual. They should also interact with one with the same manner as they would do in the face-toface meeting.
This can be accomplished by sending an agenda for the meeting to all participants and distributing a specific amount of time for each item. This will ensure that discussions stay on track and stop the meeting from running over its time. The presiding officer may also invite participants to send messages or raise their hands whenever they want to participate. This will allow them to talk about their thoughts without interrupting other members and will prevent them from feeling isolated from the rest of the group.
The presiding officer should also diamondblogging.com encourage the use of the Mute button. This will help in reducing any background noises, such as the sound of crying children, dogs barking or the doorbell ringing. It is also important to check in frequently with the attendees to ensure that they’re able to participate. They should also be sure to make sure that the minutes are taken and any important decisions or action items from the meeting are recorded.